Free Facilitation Course: Simple tips for less terrible meetings
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Introduction

Meet your coach
What you won't learn
The three big meeting problems we'll tackle
The seven tricks I'll teach you
When did I write this course?
1. Setup roles and rules so that it feels like a game

Introduction
Set the time keeper role or bad cop
Set the caring parent role or good cop
Set minimal rules and make people agree to them personally
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2. Define a time limit per topic to ensure you end up on time

Introduction
Realize that you have less time than planned
Set a buffer time
Set a visible timer for each topic
Remember this
3. Use sticky notes to show where the discussion is

Introduction
Put sticky notes on a wall and use them to build clarity
Use one sticky note per idea, group it and move it
Write in an easy to read way
Remember this
4. Create a parking space for new ideas and off topic elements

Introduction
Make the parking visible and tell the story
Have time? Review the parking at the end
In a rush? Add categories in your parking
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5. Use votes to not talk for hours about what's already obvious

Introduction
Give multiple dots to vote and make it fun
Use faith or another culturally relevant voting criteria
Use multiple rounds of votes for complex decisions
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6. Make people work in smaller groups and then share the summary

Introduction
Split for discussion and join for sharing
Make groups of no more than 4
Give a clear challenge, a clear timing and a clear end result
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7. Separate the mindsets to make it less confusing

Introduction
Separate coming up with ideas and deciding
Separate the criteria when deciding
Mark the separation of mindsets
Remember this
What you learned and how to make it stick

Introduction
Review the summary and the one thing to remember
Learn by teaching
Make a plan
End notes

Introduction
Thank you note
License

Put sticky notes on a wall and use them to build clarity

An illustration of two people putting sticky notes on the wall

In meetings, instead of having one guy taking notes that are invisible to everyone else, I write keywords on sticky notes that I put on the wall where everyone can see them.

When there is a disagreement in the conversation the sticky notes are a great tool to make sure that people speak about the same thing. As the facilitator you can point to a sticky note on the wall and say: "Hey bob, I think you are speaking about this idea right? Great, but the feedback that Anna is giving is about this one, right Anna?"

It's much easier to have a physical object to point to instead of using just words sometimes. In my experience this has avoided a lot of misunderstandings and unneeded tensions.