• Nov 17, 2024

How I'll deal with no-shows for my free events in the future

In this article, I think a lot about my frustration with the majority of people who register for the free educational events and never show up.

Published in the Backstage Blog

A bit of context

A lot of the educational content and events I create are free. I do that because I want to make Service Design accessible to more people, and I know that price can be a big issue. Especially because a rate that would be fair for a Swiss salary is impossible to pay for many other countries.


The trigger

A few days ago, I organised a 4-hour service design crash course on a Saturday, all for free. There were over 70 people registered. But only about 20 showed up; they committed to come.

This happened even if I was very clear with people that if they signed up, they committed to come.

Sometimes, I hate it. It feels like there is less respect for it because you’re making stuff free.

At the same time, we had a great time with the people there, and I don’t want to lose sight of the bright side.


The options to deal with no-shows

As I’m reflecting on this frustration that I have, I see a few possible paths for the future:

  • Put in place tiny nudges to have more people join.

  • Put in place tiny nudges to have more people join.

  • Just chill out.

I’ve already tried the tiny nudge route, and while it brings in a few more people, it requires more work on my part. Instead, I want to make these events paid.


What I'll do in the future

Instead, I want to try to make a lot of my content and events free and take another approach to the number of people who join:

  • I'll be less focused on the number of people who join and won’t check that number.

  • I won't babysit people through nudges; I do enough to make service design accessible. It’s important that I leave the responsibility to come to people. If they don’t come, they are not yet ready to commit, and that’s on them, not me and it should not make me sad.

  • I'll enjoy the time with the people who will join and commit. These are the kind of people I want to serve.

So, instead of getting frustrated about a number that doesn’t mean anything (the number of people registered), I’m going to focus on the lovely people who I can help discover service design.

2 comments

Leili MirzakhaliliNov 22, 2024

The crash course was a fantastic experience for me, and I truly appreciate the time and effort you put into it. I was thinking it might be helpful to follow up with those who didn’t attend to understand their reasons—they could offer some valuable insights.

Also, I had an idea about making the last reminder more engaging. Perhaps you could include a little “hook,” like a question or a form to confirm attendance. For example, you could ask attendees to reply with three keywords that show their enthusiasm. For those who aren’t attending, you could add some funny options like:

-my horoscope told me to avoid online meetings. :'(

-I accidentally took a nap and woke up in the wrong decade.-_-

It could make the reminder more interactive and lighten the tone. :))

Once again, thank you for the way you communicate and connect with others in this world. Honestly, it’s inspiring! 😊

Kasco2023Nov 24, 2024

Hi Daniele,

I completely planned on coming and signed up and deeply appreciate your content and expertise and time. I have been recovering from stress after leading a digital transformation project through an agile transformation and organisational transformation and onboarding and training everybody.

I couldn't survive the org restructuring, mmt team game of thrones, budget cuts, accountability shifting/ blame culture, lack of transparency and information sharing as the org transformation was being planned in parallel with the work I was doing.

Due to my recovery of these factors - I am struggling to manage my sense of time, and I discovered I had missed the event. It is not because of lack of interest or commitment.

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Meet the creator

I'm Daniele an Innovation Coach and Service Designer from Switzerland.

I worked with clients from all over the world to help them find innovative solutions to their problem. I've been blessed to be able to learn a lot. 
Today I want to share  these learnings back with the community. That's why I've built the Swiss Innovation Academy.